Northern Ireland Charities Together Privacy Policy


Northern Ireland Charities Together (NICT) is a Charity Consortium registered with HMRC to collect and distribute charitable donations through the Payroll Giving scheme to its six charitable members.

NICT is committed to protecting any personal information, you permit us to collect and clearly state what data we hold about you and how we use it.

This policy will clarify:

  • how NICT collects personal data and
  • the ways in which we use it

Data may be collected by NICT by our payroll giving form that you can find on our website, print off and fill in, by email, postal mail or through face-to face meetings by a Professional Fundraising Organisation on our behalf.  It also explains your rights in relation to your personal information.

All the information we hold is processed in accordance with General Data Protection Regulation 2018 and the Personal Electronic Communications and the Privacy & Electronic Communications (EC) Directive Regulations 2003.  NICT is registered with the Information Commissioner as the Data Controller for NICT, registration number: Z2718562 Expiry: 03/07/22.

If you would like to ask any questions, or need clarity about the storage, or use of your personal information, please contact us using the details below.

C/o Cancer Focus
40-44 Eglantine Avenue

This Privacy policy sets out:

  1. Who NICT is and how to contact us
  2. Information we collect about you
  3. What we do with the information
  4. How we store your information and how long it is kept for
  5. Your personal rights regarding data processing
  6. Your data and NICT’s social media sites and website
  7. Conclusion

1. Who NICT is and how to contact us

Northern Ireland Charities Together (NICT) is a charity consortium made up of six charities, registered with either the UK Charity Commission, or the Northern Ireland Charity Commission, who are operating in Northern Ireland, or are based here.

1.1 Full legal information for each charity:

  • Age NI: Charity Registration: NIC104640
  • Cancer Focus Northern Ireland; Charity registration: NIC101307
  • Young Lives vs Cancer: Charity registration in England and Wales (1107328) and Scotland (SC039857). Also operating in Northern Ireland. (Young Lives vs Cancer is the operating name of Clic Sargent Children’s Cancer Care)
  • Northern Ireland Chest Heart & Stroke: Charity registration: NIC103593
  • NSPCC/Childline: Charity registration in England and Wales (216401), Scotland (SC037717) and Jersey (384).
  • Royal National Institute of Blind People: Charity registration: England and Wales (226227), Scotland (no. SC039316) and the Isle of Man (no. 1226). Also operating in Northern Ireland.

Contact details:
C/o Cancer Focus
40-44 Eglantine Avenue

2. Information we collect about you.

2.1 Information provided by you.

When you sign up to donate to NICT, or to receive our newsletter, if you consent, we, or our agreed representative, will collect any of the following information – name, address, employer name and address, phone and email, employee id, employee email address, phone contact number and how you would like to be contacted.  This information is used to process a service you are requesting, or a regular donation you wish to set up in favour of NICT.

We also collect non-personal data using Google Analytics when you visit our website.  We will collect your IP address, web pages accessed, videos viewed, length of time spent on our website etc.  This information is collected via Cookies placed on your device.  Please see our Cookies policy for more information.  Please see section 6.1.

3.1 What do we do with the information?

We want you to be happy about how and when we contact you.  We currently use your data to make sure you only receive relevant information, which also means we save money by avoiding wastage.

We will seek your consent to use your personal information for marketing purposes.  This includes providing options as to how you would like to be contacted by NICT, or not, and the way/s in which we may do this.

How you want to hear from us will always be respected.   If you want to change how you receive our communications by post or email, you can email NICT at:  We will update your personal record as quickly as we can, but please allow at least 30 days to cover any marketing activities that may have already been generated prior to your request.

3.2. Using Legitimate Interest to process your Personal Data

We may process your personal information for our legitimate business interests.

Legitimate interest means the interests of NICT in conducting and managing our business to enable us to give you the best service and secure experience in your dealings with us.

When we process your personal information, we make sure to consider and balance any potential impact this may have on you and your rights under data protection legislation.  Our legitimate interests do not override your personal interests and we will not use your personal information for activities where our interests are overridden by the impact it may have on you.

3.3 We use the information you provide to:

  • Maintain a financial record of gifts you have given.
  • Progress our charitable aims, including fundraising
  • Record your communication preferences.
  • Dispatch any supporter welcome/thank you letters and newsletters/e-magazines.
  • Record any contact we have with you including queries, feedback and complaints.
  • Comply with our legal obligations, policies and procedures.
  • Prevent or detect fraud or abuse of our website.


3.4 Sharing your information:

It is not our policy to sell or share supporters’ data with 3rd parties for their own marketing purposes and we will never do this.  We obtain your data when you:

  • Download our payroll giving registration form from NICT’s website, fill it in and submit it to your HR department with the instruction to share your contact details to NICT.
  • Engage with NICT via social media such as Facebook.
  • Register your support to NICT with a Professional Fundraising Organisation.

Your data will be managed by one of NICT’s members, Cancer Focus.  Your data will be held separately and securely to any supporters of Cancer Focus.  This enables NICT to keep a record of your donation transactions and marketing preferences.  Cancer Focus has their own Privacy policy that can read by clicking on the following link:

In certain circumstances we may be required to share your data:

  • To fulfil a legal requirement by an order of the Court or law enforcement agency.
  • To abide by the requirements of the General Data Protection Regulation 2018 and the Privacy & Electronic Communications (EC) Directive Regulations 2003.

We only work with partners we can trust and who must:

  • Treat your information as securely and lawfully as we would.
  • Use personal data provided only for the purposes it was supplied.
  • Destroy data within an agreed period which is seven years from the last donation.


3.5 Information from 3rd Parties:

When you sign up to give through Payroll Giving, your donations will be processed initially by your Employer, or the Payroll Giving Organisation that recruited you.  If you gave permission on your recruitment form, your personal data will be passed to NICT and stored with Cancer Focus separately form their supporters.   Cancer Focus manages the:

  • Setting up of donors on the NICT database.
  • Processing donations and refunds.
  • Sending welcome letters.
  • Producing monthly anonymised financial reports.
  • Generating a mailing list to send our annual newsletter.


  • Each Payroll Giving Organisation we partner with, has their own privacy policy and you can read them by clicking on the links below:

Payroll Giving Organisations may collect personal information, such as name, address, contact details, employee number, organisation information and communication preferences in order to set up your Payroll donation.  This information is needed to set up your payroll gift and record your contact preferences.


4. How we store your information and long it is kept for

4.1 Storing your information:

We place the utmost importance on the security of the personal data we hold about our supporters.   Your personal information is securely stored by a member of NICT, Cancer Focus.  Their database holds your data in a line with data protection principles and their own privacy policy:

4.2 Communicating with you:

NICT will respect the marketing communications preferences you chose at sign up.  Presently we send out a welcome letter and annual newsletter to individuals who have given their permission to be contacted.  If you have asked not to be contacted we will respect your decision.  If you initially provided your contact details, but later change your mind, we will continue to hold a skeleton record of sufficient personal information, including your name, address and employer, so we don’t accidentally contact you again in the future.  Your record will then be flagged as ‘no contact’ on our database and destroyed in line with our data retention policy.

4.3 Keeping your data – our retention policy:

We will store your personal data with NICT member, Cancer Focus for as long as you wish to support us.  The individual charities represented by NICT, including Cancer Focus will not have access to your data.

Your personal and financial transaction data will be retained for a period of seven years from the last financial transaction made to enable NICT to comply with its legal financial retention period.  After this period your personal data will then be deleted from our database which is securely held by NICT Consortium member, Cancer Focus.  We ensure that our partner organisations have the right organisational controls in place and IT network to protect your data.

5. Your Personal rights regarding data processing

The General Data Protection Regulation 2018 and PECR 2003 give you certain rights over your data and how we use it.  These rights are generally all provided free of charge (unless they are manifestly unfounded or excessive) and will be actioned within one calendar month from the date we receive your request.

These are:

  • Right of Access:

You can request a copy of the information we hold about you. Please write to the NICT Data Protection Co-ordinator, NICT, C/o 40/44 Eglantine Avenue, Belfast BT9 6DX.  We may request ID to prove identity.

Your rights

  • Right to be informed – This means you have a right to be informed about the way we collect and use your data.
  • Right to Access – also sometimes called a Subject Access Request – this means you have a right to request a copy of the data we hold on you. However, this is subject to certain exemptions.
  • Right to Rectification – This means that you can request that we correct your personal data if it is inaccurate.
  • Right to Restrict Processing – This means that you can request that processing of your data is limited and your data is stored separately.
  • Right to Data Portability – This means that under certain circumstances you can request that the data we hold on you be sent to you.
  • Right to Object – This means you have the right to object to processes being carried out under legitimate interest.
  • Right to withdraw consent – This means in certain instances you have the right to withdraw consent where consent has been used as a lawful basis to process your data.
  • Right to be forgotten– This means you have the right to have some, or all your data deleted, this applies in certain cases, and is subject to certain exemptions.

Additional Rights or Make a Complaint:  

  • You also have the right to withdraw your consent if you have given it previously.
  • You have the right to lodge a complaint with the Information Commissioners Office, the UK data protection regulator.
  • You have a right to claim compensation for damages caused by a breach of the Act.

If you wish to exercise any of these rights please contact NICT Data Protection Co-ordinator in writing to:  NICT, C/o Cancer Focus, 40/44 Eglantine Avenue, Belfast, BT9 6DX or at:

For more information about your rights under the General Data Protection Regulation 2018 go to the Information Commissioner’s website at

NICT is not a ‘public authority’ as defined under the Freedom of Information Act 2000 and we will not therefore respond to requests for information made under this Act.


6. NICT Social Media Sites and the NICT Website

6.1 Cookies

We use cookies on our website.  Cookies are small data files that are sent from a website to your computer or mobile phone. They are stored on the hard drive of your device. Some are stored just for the duration of your visit to the website, others are stored for much longer periods.  By using NICT’s website, you consent to our use of cookies. If you’d like to learn more about cookies in general, we recommend the About Cookies website.

How we use cookies:

We use cookies to make our website work better for you. NICT’s website does not use cookies that give us access to any personal information about you.

We use cookies to collect the following data:

grecaptcha: provider:

Stores your unique ID to protects our website against spam as it helps us to distinguish between humans and bots. Will store your data for one year.

GRECAPTCHA: provider:

Stores your unique ID to protects our website against spam as it helps us to distinguish between humans and bots. Will store your data for one year.


This is for the purpose of ‘load balancing’ at the server end to identify a session.  They are temporary and expire once you close your browser


Stores your unique ID to store your consent to the use of our cookies to for Google Analytics and Google Search Console whilst visiting our site.  Will store this data for one year.

This enables us to bring you the content which matches your interests and helps us ensure we are using our charitable funds in the most cost-efficient way.  For example, we may use data based on your past behaviour, such as visits to specific web pages, to show you advertising about events and support that may relate to pages you have previously visited.  These cookies cannot be used to identify individuals or their personal contact information.

We use cookies to better your experience when you visit our website.  They help us to understand how our website is performing and areas that are not, so we can improve them.  They also enable us to monitor how our advertisements are performing.

  • Third-party cookies: Third-party cookies are ones that are not set directly by NICT, but they may be dropped onto your computer by a third party when you use one of our websites, or do certain things on one of our websites. For instance we use Google Analytics to help us improve the website. These analytics tools use cookies that are not controlled by NICT but which are active when you use our website. Also, our website has a “Share” button that let you share pages with your friends through websites like Twitter and Facebook.  These sites may set a cookie when you login to share things.  As third party cookies aren’t set by us, we can’t control how they work – but we can control which websites we choose to work with.  We take your privacy seriously and we would never work with a website we don’t trust.
  • Analytics: We want our website to be as user friendly as possible. To help us understand how well the website is working (and how we can improve it!) we use third-party analytics tools such as Google Analytics. Analytics tools help us collect information about how people in general use our websites. For instance, it helps us monitor how many people visit each page, how long people stay on each page, which search engines people use to find our website and which links are clicked on. These cookies do not collect or store personal information about you.  Analytics data cannot be used to identify you, or to tell us what you did on our website. It is completely anonymous.


  • We use Google Analytics in order to better understand our users’ needs and to optimise this service and experience. Google Analytics is a technology service that helps us better understand our users experience (e.g. how much time they spend on which pages, which links they choose to click, what users do and don’t like, etc.) and this enables us to build and maintain our service with user feedback. Google Analytics uses cookies and other technologies to collect data on our users’ behaviour and their devices (in particular device’s IP address (captured and stored only in anonymised form), device screen size, device type (unique device identifiers), browser information, geographic location (country only), preferred language used to display our website). Google Analytics stores this information in a pseudonymised user profile.  Neither Google Analytics nor we will ever use this information to identify individual users or to match it with further data on an individual user.  For further details, please see Google Analytics privacy policy by Privacy Policy – Privacy & Terms – Google
  • You can opt-out to the creation of a user profile, Google Analytics storing of data about your usage of our site and Google Analytics use of tracking cookies on other websites by Google Analytics opt-out browser add-on – Analytics Help
  • Cookies – your choice: Our websites work better with cookies enabled. Our cookies don’t give us or anyone else access to your personal data. We strongly advise you to keep cookies enabled when you use NICT’s website. However, you can use your browser to delete and reject cookies.  There are instructions on how to delete cookies and how to control cookies on the ‘About Cookies’ website.


6.2 Social media.

Some of the services we offer allow you to provide the personal data of other people such as tagging people on photos on social media.  Before providing anyone else’s data please ensure they are happy for you to do so and under no circumstances must you make public another individual’s personal data.

We also undertake social media activity via Facebook.  Although this policy covers how we will use any data collected from our website, it does not cover how the providers of social media platforms will use your information.  Please ensure you read the privacy policy of the relevant social media platform before sharing data.  You can make use of the privacy settings and reporting mechanisms in your browser to control how your data is used.

  • Conclusion

We may change this policy from time to time.  Changes will be posted on this website and will apply from the time they are posted.

17 September 2021